Creating accounts for a small restaurant

Independent restaurant owners often make their own bookkeeping. Even if you hire a year-end professional accountant, you can save a lot of money on your weekly tasks.

Generating invoices tailored to restaurant needs generally requires customization of the default option for the accounting program. Selection of sales and cost accounts on most systems does not include the separation of the necessary food and beverage categories

Even the smallest bookkeeping program for small businesses, while the default choice for restaurants is not all accounts that most restaurant owners require. In addition, many added cost accounts are seldom used, which leads to confusion during data entry and does not help in reviewing business management.

The National Restaurant Association is a unified bookkeeping system for restaurants. The book provides a detailed description of the application of generally accepted accounting principles for the restaurant industry

This book includes a sample of invoices, but notes that "the codes used here are not the only way to classify the accounts." It emphasizes that most restaurants will not use all the categories listed, and there is in particular a lack of inventory and cost categories beyond "food" and "drink". Many restaurant owners want categories to be further separated into categories such as "meat", "seafood" and "products" and possibly "beer" and "wine" in the beverage categories.

require the use of accounts, the NRA prescribes that a counter system should be used. If the program does not display account numbers, the setup screen must have an option to activate this function.

Whichever billing system is usually grouped, so a particular type of account is in a particular number range. For example, the tools can be in the 1000 domain and the income accounts in the 4000 domain. On systems with many rich systems, 5-digit numbers can be used to enable multiple subcategories, but this is rarely needed for a small restaurant.

Typical number ranges used by many accounting systems are:

Device Accounts: 1000-1999

Responsible Accounts: 2000-2999

Share Accounts: 3000-3999

Revenue Accounts: 4000-4999

Goods price: 5000-5999

Costs: 6000-8000

"Other" Accounts: 8000-9999

Device Accounts

The asset accounts contain cash, bank accounts, inventory and all that is owned.

is the first account number, 1000, in cash, as it usually takes place by group by liquidity (cash conversion).

Every account must use a separate account for each business. If the merchant deposits a few days to reach the bank, then the merchant can use it for a commercial account. In addition, if the checks are accepted and not processed electronically, an account must be created for the purpose of the deposit.

New accounts usually have a 10-digit number, so their first two bank accounts are 1010 and 1020 as an account number. To avoid differences between numbers, you can simply add another account later and sort it in any order.

Toolbox numbers are numbered:

  • 1000 cash
  • 1010 primary bank account
  • 1020 bank account 2
  • 1060 commercial deposit account
  • 1080 received checks
  • 1100 claims
  • 1200 food records
  • 1210 meat Inventory
  • Inventory
  • 1230 Seafood Inventory
  • 1240 Dairy Set
  • 1250 Inventory
  • 1260 Bakery Set
  • 1270 Frozen Set
  • 1280 Food Dry and Stocked
  • 1340 Beer Set
  • 1350 Wine Set
  • 1360 Merchandise Inventory
  • 1380 Bar and Consumables
  • 1400 Prepayments and Advances

Devices with longer or longer lifespan are called Long Term Assets. This includes all properties.

  • 1500 Fixed Assets
  • 1510 Buildings and Buildings
  • 1520 Vehicles
  • 1530 Furniture Fittings and Equipment
  • 1540 Rent Development
  • 1600 Cumulative Depreciation

Accountability Accounts

Accountability accounts include things like credit cards and debentures. It also includes the money you received for things like taxes paid to the state, tips for employees, and gifted, but not yet redeemed, gift cards. Property loans and other significant financing are classified as non-current liabilities

Accounts for liabilities are calculated using the following numbering:

  • 2000 Payable Bills
  • 2110 Credit Cards
  • 2120 Credit Cards # 2
  • 2130 Credit Cards 3
  • 2140 Credit Card No 4
  • 2210 Sales Tax
  • 2220 Second Debt
  • 2250 Payroll
  • 2260 Second Payroll
  • 2280 Tips
  • 2300 Gift Certificates and Certificates
  • 2350 Customer Codes
  • 2400 Notes
  • 2500 Other Debt

Share Accounts

The investor's holdings in the company are listed on the equity accounts. For a company this includes share capital. This is really the money that the business will repay to the owners. If the accounting period is completed, the balance of income and cost categories can be transferred to long-term profits, which is also a capital account.

The simplest equity bills can be numbered:

  • 3000 Ownership Capital
  • 3100 Ordinary Shares
  • 3300 Retained Profits

Revenue Accounts

Sales are included in the general category of income accounts. A restaurant obviously wants separate categories for the sale of food and drinks, and wants to further isolate beer, wine and spirits.

Typical income accounts are as follows:

  • 4,000 sales
  • 4200 food sales
  • 4320 beverage sales
  • 4330 liqueur sales
  • 4340 beer sales
  • 4350 wine sales
  • 4360 merchandise
  • 4500 Hospitality and Contracts [19659017] 4700 Other operating income
  • 4900 Discounts

The difference between NRA recommendations and many other lists means placement of "other income" accounts. This may include revenue from sources such as cover fees, gaming or vending machines, and banquet rooms. Most of these accounts put these accounts in the 8000 range over costs, but the NRA list places them in the 6000 range.

Most small sites require only one category for other earnings. As the "cost of goods" is a general subgroup of expenditures, it is appropriate to avoid placing the income category in the middle of the province from COGS through spending. Within the 4000 domain, a single account has been added to this list.

Entering discounts into a revenue category means that this is a "counter" account. Where most of the sales categories are a credit line, discounts usually have a debit balance.

Costs of Goods Accounts

Expense Charges Accounted for Sales Costs Goods sold represent food and drink purchases to provide meals. Other costs directly related to sales include, for example, commercial charges or consumables and napkins

The numbers used here give consistency to each account since the last 3 digits of each COGS category are the same as the last 3 digits of the corresponding stock account

The cost of a list of goods may include:

  • 5200 Food Cost
  • 5210 Meat
  • 5220 Poultry
  • 5230 Sea Cost
  • 5240 Dairy Cost
  • 5250 Production Cost
  • 5260 Baking Cost [19659017] 5270 Freeze Cost
  • 5280 Food Cost
  • 5320 Beverage Cost
  • 5330 Alcohol Cost
  • 5340 Beer Calculation
  • 5350 Borár
  • 5360 Merchandise Cost
  • Cost of Consumption
  • 5600 Shipping and Direct Labor Cost

Expense Accounts

This example lists cost accounts in three main categories: payroll costs and other costs. Payroll costs are grouped in 6000, the other operating costs are in the 7,000 range. Rents, taxes and amortization costs are in the range of 8,000.

Although invoices must be broken down to the minimum to separate tax lines, combining sparse accounts makes it much easier to understand the overview. The following list combines several categories that are often different in other graphs.

Check with the accountant or tax preparer to ensure that anything you combine is actually the same tax line

The Inventory Loss / Waste Account is slid under the 6000 mark as some believe that they belong to the goods categories.

  • 5800 Inventory-loss / Waste
  • 6000 Labor Costs
  • 6100 Management Wage
  • 6200 Staff Wage
  • 6300 Contracted Workforce
  • 6400 Payroll
  • 6500 Employee Benefits [19659017] 6700 Employee Payrolls
  • 6800 Payroll Costs
  • 7100 Direct Operational Costs
  • 7110 China – Glassware – Fertilizers
  • 7120 Restaurant and Kitchen Supplies
  • 7130 Cleaning Costs and Editions
  • License
  • 7200 Pest – Security – Other Contract
  • 7250 POS – Tech Support – Online Services
  • 7300
  • 7310 Media & Print Advertising
  • 7320 Promotional Events [19659017] 7400 Car & Travel
  • 7500 Music & Entertainment
  • 7600 Repairs & Maintenance
  • 7700 Utilities
  • 7750 Telephone and Net Contact
  • 7800 General and Administration
  • 7810 Bad Repayment – Over / Short
  • 7820 Bank Expenses
  • 7830 Insurance
  • 7840 Interest
  • 7890 Other Office Costs [19659017] 8100 Rental and rental costs
  • 8200 Rental articles
  • 8600 Purchase sales tax
  • 8700 Amortization
  • 8900 Other expenses
  • 9000 Income tax
  • All remaining items, besides restaurant operations (such as investments or rental locations), are a significant source of income, other revenue from sources and a placeholder account for transactions where an enterprise needs accounting assistance.

    • 9500 Loss / Loss Sales of Equipment
    • 9900 Other Revenue (Non-Operating
    • 9999 Request Accounting Invoice

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