hurricane. Terror attack. Outbreaks of avian influenza. Staff strike. Missing participants. Is your heart still fast? The designers of the meetings are now displaying the worst scenarios that should be planned in the past. September 11 completely changed our vision of risk management, and bird flu was not what the meetings of a year ago were planned. This past May two participants at a Californian conference disappeared during a Saturday tour. Fortunately, this story is a happy ending, but what if it is not? You do not have to plan for each case that may arise but some thoughts and design can help reduce the risk and help things smoothly when a situation arises.
Creating a Plan
The first step is to create a risk management plan, including natural disasters, accidents, technological situations (such as power failure) and human-induced risks (eg, performance). The risks to the destination, the site, the participants and the program should also be included. The plan must outline responses to different situations, employee responsibilities, staffing and leased security, and media management.
The risk management plan must be reviewed and revised annually and new risks emerge.
Three best tools to minimize risk are on-site verification, contract and insurance.
During site verification, it's important to know what kind of emergency plan has been provided to the site – including evacuation plans, type of training, and type of on-site emergency equipment. In the event of a medical emergency, you will know which staff members have CPR / First Aid training and how quickly they can be identified. In order to avoid an allergic emergency, make sure that the food is labeled as a snack or break.
Every contract, including speakers and performers, should include clauses on power, that is, what will happen if one party has an excessive influence on the situation. This includes strikes, wars, threats or terrorist acts, weather, travel counseling or outbreaks. Also include a catch that covers any reserve that is not listed.
It is important to understand the general commercial responsibility for each event. If you're going to keep something from your site, make sure it is covered if you're temporarily disconnected from business concessions. You can also find out whether there is any exception in politics, such as physical activity or alcohol consumption. It's not necessarily worth paying for each event for event-resigning insurance, so think about each event carefully to determine what's best for you.
Do you need help with the risk management plan? Contact Events at firstname.lastname@example.org or 866-867-1933.
Source by sbobet